Trusted Scanning Services for Medical, Dental and Veterinarian Professionals

Medical professionals generate and manage large volumes of sensitive patient information every day. From clinical charts and diagnostic reports to consent forms and historical records, accurate and secure documentation is essential to providing quality care while meeting regulatory requirements. Professional scanning services help medical practices transition from convoluted paper-based records to organized, secure digital systems that enhance efficiency, ensure compliance, and support continuity of care.

At AMS Imaging Inc., our high-quality scanning services are designed to meet the unique needs of healthcare professionals and clinics. With strict attention to confidentiality, accuracy, and workflow integration, we help practices of all sizes modernize their records while protecting patient trust. Our expert team develops strategies that enable clients to operate more efficiently, delivering easily searchable, accessible, and transferable data while protecting confidential and sensitive material. No matter your practice or clinic needs, we have the digitization solution for you.

Accurate and Secure Medical Document Scanning

Medical, dental, and veterinary professionals generate substantial paperwork, with patient files that must be retained for years, resulting in archaic filing systems. Paper medical records are vulnerable to loss, damage, and inefficiency. Retrieving information can be time-consuming, storage costs continue to rise, and securely sharing records has become increasingly complex. Storing and tracking hundreds of medical files can be challenging, but the data imaging experts at AMS Imaging Inc. can help you streamline your practice. Medical scanning services address these challenges by converting physical documents into searchable, well-organized digital files. We can create a digitization strategy that will allow for a more efficient data management system for your patient files, while still meeting provincial and federal regulations. Key benefits include:

• Improved access to patient records when and where they are needed
• Reduced physical storage requirements and associated costs
• Enhanced data security and controlled access
• Support for regulatory compliance and audit readiness
• Streamlined workflows and reduced administrative burden

Digitized records enable healthcare professionals to focus more on patient care and less on managing paperwork.

Secure and Compliant Scanning Practices

Medical records contain highly sensitive personal and clinical information. Our professional scanning processes ensure security and confidentiality remain at the forefront. Documents are handled by our carefully trained professionals, tracked throughout the project lifecycle, and stored securely while in our care.

At AMS Imaging Inc., we follow best practices for privacy protection and data security, ensuring scanned files are delivered through secure methods and are accessible only to authorized users. Our services support compliance with applicable healthcare privacy and records retention requirements, helping medical practices maintain confidence in their information management.

Data Imaging for Doctors and Medical Clinics

Physicians and medical clinics manage diverse records, including patient charts, referral notes, diagnostic test results, treatment plans, and administrative documentation. Over time, these files can accumulate quickly, creating challenges for storage, retrieval, and long-term retention.

At AMS Imaging Inc., our scanning services for doctors are designed to support both active and inactive patient records. We carefully prepare and scan files to ensure all pages are captured accurately, including handwritten notes, forms, and attachments.

Digitized medical records integrate seamlessly with electronic medical record (EMR) systems, enabling clinics to reduce reliance on paper while maintaining continuity of care. For practices transitioning to digital systems, scanning services provide a practical bridge between legacy records and modern workflows.

Scanning Services for Dental Practices

Dental practices generate specialized documentation, including patient charts, treatment histories, insurance forms, consent documents, and diagnostic imagery. Managing these records in paper form can be time-consuming and may limit access during patient visits.

The data imaging professionals at AMS Imaging Inc. deliver expert scanning services for dentists, with a focus on clarity, organization, and accessibility. Paper records are converted into high-quality digital files that preserve detail and legibility, including notes, diagrams, and supporting documentation.

Digitized dental records support improved patient communication, faster insurance processing, and better coordination within the practice. By reducing physical storage needs, dental offices can reclaim valuable space while improving operational efficiency.

Scanning Services for Veterinarians and Animal Care Providers

Veterinary practices face unique documentation challenges, managing records for multiple species, treatment histories, vaccination records, diagnostic results, and consent forms. Paper-based systems can become cumbersome and difficult to manage as practices grow and patient volumes increase.

At AMS Imaging Inc., we help veterinarians transform paper files into organized digital records that support both clinical and administrative needs. Digitized veterinary records improve continuity of care, support compliance with retention requirements, and simplify communication with pet owners and referral clinics. Secure digital access also helps multi-location practices maintain consistent records across sites.

Trusted Indexing, Organization, and Searchability

Effective scanning goes beyond converting paper into digital images. Proper indexing and organization are essential to making records usable and valuable. Our indexing services allow medical practices to define metadata fields that match their workflows and systems, including:

• Patient or client name
• Record number
• Date of service provider
• Document type

These searchable fields enable rapid retrieval and reduce time spent searching for information, particularly in high-volume practices. Structured digital organization also supports long-term records management and simplifies compliance with retention and disposal policies.

Supporting Growth and Long-Term Efficiency

As medical practices evolve, the volume and complexity of records continue to grow. Professional scanning services provide a scalable solution that supports expansion, additional locations, and changing regulatory requirements.

By digitizing records, practices gain greater control over their information, improve disaster recovery readiness, and reduce reliance on physical storage.

A Trusted Partner for Medical Document Scanning Serving Ottawa and the Surrounding Area

Choosing a professional data imaging company ensures medical records are handled with care, precision, and respect for confidentiality. At AMS Imaging Inc., our experienced team understands the demands of healthcare environments and delivers scanning solutions tailored to the needs of doctors, dentists, and veterinarians. Our skilled and detail-oriented staff will take you through the document scanning process to ensure your paper data is scanned clearly and accurately. To learn more about how the digitization professionals at AMS Imaging Inc. can assist you and your business, please contact us online or by telephone at 613-723-1668.